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1.  We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.


2.  Credit: 2.1This document was created using a template from SEQ Legal (


3.  Collecting personal information

3.1 We may collect, store and use the following kinds of personal information:

(a)  information that you provide to us when completing your membership form, including your name and email address.

(b)  information that you post to our website for publication on the internet (e.g the content of your posts).

(c)  information contained in or relating to any communications that you send to us or send through our website)

(d)  any other personal information that you choose to send to us

(e)  statistical information about your and other people’s usage of our website (without identifying  individual users from that information)


3.  We treat your information with great care, in accordance with our FWC Data Protection Policy and the General Data Protection Regulation.


3.1  We will only give out personal information to another person, with that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.

3.2  In certain circumstances, the Data Protection Act allows personal data to be disclosed to law enforcement agenceies without the consent of the data subject.


4.Using your personal information

4.1Personal information sent to us or submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

4.2We may use your personal information to:

(a)administer our website  

(b)enable your use of the services available on our website

(c)send you non-marketing communications

(d)send you email notifications that you have specifically requested

(e)deal with enquiries and complaints made by or about you relating to our website

(f)keep our website secure and prevent fraud

(g)verify compliance with the terms and conditions governing the use of our website  

4.3If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

4.4Your privacy settings can be used to limit the publication of your information on our website

4.5We will not, without your express consent, supply your personal information to any third party


5.Disclosing personal information

5.1We may disclose your personal information to any of our trustees, insurers, professional advisers, professional website providers insofar as reasonably necessary for the purposes set out in this policy.

5.3We may disclose your personal information:

(a)to the extent that we are required to do so by law;

(b)in connection with any ongoing or prospective legal proceedings;

(c)in order to establish, exercise or defend our legal rights  

(d)to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.


6.Retaining personal information

6.1This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

6.2Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3Notwithstanding the other provisions of this Section 6, we will retain documents (including electronic documents) containing personal data:

(a)to the extent that we are required to do so by law;

(b)if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and

(c)in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention.  


7.Security of your personal information

7.1We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

7.2We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

7.3You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

7.4If you become a member of our website, you will be responsible for keeping the password you use for our website confidential; we will not ask for your password except when you log in to our website.


8.Amendments: 8.1We may update this policy from time to time by publishing a new version on our website.

8.2You should check this page occasionally to ensure you are happy with any changes to this policy.


9.Your rights

9.1 You may instruct us to provide you with any personal information we hold about you ( Subject Access Request).  

Provision of such information will be subject to the supply of appropriate evidence of your identity.



10.Third party websites

10.1 Our website includes hyperlinks to, and details of, third party websites, some of which may use cookies. Our Forum is powered by Nabble, which uses cookies this is stated on the Forum page.

10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.

10.3 We do not use Google Analytics to collect data.


12.Updating information:  12.1Please let us know if the personal information that we hold about you needs to be corrected or updated.


15.Our details: 15.1This website is owned and operated by Frome Writers’ Collective

15.2 You can contact us by emailing: